British Columbia Provincial Capital Commission

Public Participation

PRESENTATIONS TO THE BOARD

The board reserves 15 minutes at each regularly-scheduled board meeting for formal presentations by the public, including presentations by a delegated individual on behalf of a number of interested parties on the same topic.

To present to the board, a written application must be received by 12 noon on the Wednesday prior to the regular board meeting. Each presentation may be up to five minutes.

You will receive confirmation as to whether or not you will be presenting to the board on the Thursday prior to the meeting. Copies of your presentation will be distributed to the board.

If the application is not received by the specified time, PCC staff will make arrangements to have your presentation request submitted at the next board meeting.

Additional Ways to Address the Board

• Public Input
• Writing to the Board

PUBLIC INPUT
The board reserves up to 15 minutes at each regularly-scheduled board meeting for individuals wishing to make comments on any matter currently being considered by the board. Individuals may speak for up to three minutes and are invited to provide any written information for distribution to directors via the Corporate Secretary.

WRITING TO THE BOARD
Members of the public are encouraged to share their views with the board. It is the PCC’s aim to process written communication as efficiently as possible. You will receive acknowledgement that your correspondence has been received and circulated to the board for their information.
You may contact the PCC by mail, e-mail, phone or fax at 613 Pandora Avenue, Victoria, B.C, V8W 1N8, Phone: 953-8800, Fax: 386-1303, Email: info.pcc@bcpcc.com

PRESENTATION PROCEDURES

1. The board may allow a presenter to address the board at a meeting provided written application on a prescribed form has been received by 12 noon on the Wednesday prior to the meeting and confirmation has been provided by the PCC. Each presentation may be up to five minutes.
2. Where written application has not been received by the PCC as prescribed, a presenter may address the meeting at the discretion of the board Chair.
3. The board Chair or delegate of the board Chair may decline to place a presentation on the agenda if the issue is not considered to fall within the PCC’s mandate.
4. The board Chair determines a speaking order for public presentations giving priority to individuals or delegations who have not previously presented to the board.
5. In circumstances where the PCC boardroom is unable to accommodate the public wishing to attend a meeting, the public presentation session will be reconvened at a larger venue at a future date.